TITLE: EXECUTIVE PERSONAL ASSISTANT
STORE LOCATION: MONTEGO BAY
EMPLOYMENT: VACANCIES GENERAL
START DATE: APRIL 19, 2021
POSITION STAT: F/T
The Executive Personal Assistant is responsible for undertaking a variety of administrative and personal
tasks, to ensure that the Director’s office operates with efficiency on a daily basis.
DUTIES & RESPONSIBILITIES:
This position performs duties in the following functional areas:
Assist with ordering/buying of inventory items, based on computer sales and estimations etc.
Aid in sourcing of new vendors - communication, proving information, follow up
Assist with coordinating and executing personal tasks on behalf of the Directors.
Communicate with all stakeholders and provide support when required.
Communicate with Board Members, schedule Board Meetings, and prepare meeting agendas.
Ensure follow up on all task given to internal stakeholders, ensuring all deadlines are met, coordinating
and compiling information and present to the Directors.
Follow-up and prepare all necessary documents and information in support of Board Meetings.
Filling and retrieving corporate records, documents and reports.
Liaise with companies regarding orders/follow/tracking/shipping etc.
Manage active calendar of appointments, organize executive and personal travel arrangements(local &
oversees), and schedule meetings.
Manage Directors expenses, receipts, credit card reconciliation etc.
Organize, chair and execute meetings on various platforms (Zoom, Google Meet etc.)
Perform Administrative duties on a daily basis.
Prepare & send business and private correspondences.
Prepare and review communications and presentations to ensure accuracy and timely execution.
Verification of the accuracy of orders in comparison to PO provided.
COMPETENCIES; EXPERIENCE & QUALIFICATIONS:
At least 3 years’ experience in a similar capacity
BSc. Degree in Business Administration or related discipline
Certified Typist – At least 60 wpm
Certificate/Diploma as an Administrative Professional (would be an asset)
Certificate in MS Office Suite
Excellent organizational and communication skills
Must own and operate motor vehicle
Proficient in Google Meet, Microsoft Teams & Zoom
We are looking for an exceptional candidate to join our team. If you are that person, please submit your
resume to jobs@fontanapharmacy.com no later than Friday, April 12th, 2021.
We would like to thank you all for your interest in becoming a part our Fontana Family. However, only short
listed applicants will be contacted.
