Reporting to the Assistant General Manager, Finance & Accounting, the Administrative Assistant is responsible for providing a high level of administrative support to increase the efficiency and effectiveness of that Department, and managing all aspects of communication with the stakeholders served by that Department including the Board, management, staff and members. The incumbent is also required to coordinate all elements of the administration of the regulatory reporting framework, including liaising with regulators and related parties.
KEY RESPONSIBILITIES
Liaise with Departments and Branches to ensure the timely dispatch of information, memoranda, letters, meeting notices, action sheets and other documents.
Establish a tracking/feedback system to ensure issues are recorded, addressed and resolved.
Manage the Assistant General Manager, Finance & Accounting’s diary and appointments, ensuring effective use of time and preparation of documents and information in advance.
Prepare reports, presentations and other documents for the Assistant General Manager, Finance & Accounting, undertaking research where required.
Coordinate the submission of regulatory reports under the purview of the Assistant General Manager, Finance & Accounting, and ensure that the reports are filed with the relevant bodies in an accurate and timely manner.
Assist with monitoring the Credit Union’s compliance with various regulations.
QUALIFICATIONS & KEY COMPETENCIES
Bachelor’s degree in Business Administration, Management Studies or a related area.
Four years’ experience in administration, with at least two years’ experience providing support to a senior manager.
Experience in coordinating the regulatory reporting framework in a financial institution would be an asset.
Advanced level of proficiency in all areas of Microsoft Office.
Excellent customer service attitude.
Very good oral communication skills; excellent written communication skills.
Very good planning and organizing skills.
Good problem solving skills. Applications should be emailed to the Human Resources & Administration Manager at APPLY HERE, no later than March 15, 2017.
