ADMINISTRATIVE ASSITANT - KINGSTON

JOB SUMMARY Performs administrative and office support activities to the Managing Director. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills, Internet research abilities and strong communication skills are required. Staff in this category may also have the title of department assistant, coordinator or associate. 

MAIN RESPONSIBILITIES

• Provide the full range of administrative and secretarial support to the Managing Director; 

• Assist with the logistical operations of the organization with respect to the duties assigned including organizing of meetings and other events, by providing agendas, keeping written records of discussions and key decisions, and undertake associated research and follow-up actions as required; 

• Develop, maintain and implement document management and records management systems to ensure efficient storage and retrieval of documents and equipment in accordance with the protocols of the Company; 

• Assist Managing Director with financial items which can include pay bills, bank transaction and provide support service to the company’s accountant. 

QUALIFICATION & EXPERIENCE

 • HEART Trust NTA Level 4 or First Degree in Management, Business Administration or any other related field; 

• A minimum of 3-4 years experience in a similar capacity; 

• Proficiency in the use of Microsoft Office Applications;
• Proficiency in QuickBooks entries (MUST HAVE); 

• Excellent management, communication, organizing an interpersonal skill; 

• A self-starter with the proven ability to initiate and follow through on programs or projects; 

• Experience and knowledge in construction would be an asset; 

• Capacity to multitask, order and maintain office supplies. Interested applicants are being invited to forward an updated résumé to: tunbridgevacancy@gmail.com Cover letter and resume to be titled: Name_ Administrative Assistant ATTN: Managing Director Subject Line: “Administrative Assistant – D.I.F” CLOSING DATE FOR APPLICATIONS: FEBRUARY 5, 2017