Role: Administrative Assistant
Company: The SMC Group - www.thesmc-group.com
Location: Jamaica
Hours: 10am - 6pm (Monday - Friday)
Start Date: ASAP
Salary: Negotiable
Candidates must be available to interview immediately
Role
We are looking to appoint an enthusiastic and experienced administrative assistant to join our growing advertising agency. Key responsibilities will include book-keeping, diary management along with other ad-hoc duties.
Responsibilities and Duties
To assist senior staff with PA duties, secretarial and administrative tasks
Screening phone calls, enquiries and requests, and handling them when appropriate;
To organise and maintain diary of the MD and making appointments
To devise and maintain office systems, including data management and filing
Dealing with incoming emails
Liaising with clients, suppliers and staff (MD's in the SMC Global Community)
Making sure all policy is up to date and our daily actions are in line with the configuration management system.
Use of SAGE – book-keeping, producing reports assisting with general finance duties such as chasing clients for outstanding debts, assisting with monthly reports, chasing or requesting purchase orders
Ordering stationary, filing and general administrative duties
Basic Requirements
The ideal candidate must possess the following capabilities:
Minimum of 3 years PA or administrative experience
Excellent communication skills
Excellent organisational skills
Excellent punctuality, and time management skills
Good research skills
Goal and target driven
A sociable and personable nature
Computer literate and a fast learner
Ability to work independently and a good sense of initiative
A positive and confident attitude
Dynamic, ability to work in fast past rapidly changing environments.
Contact:
Maurice Hamilton
Email:mauriceh@smceurope.com
Website: www.thesmc-group.com
